Details

 

Role Summary:

This position will be responsible for greeting clients and answering incoming phone calls; managing boardroom bookings; organizing conference calls; providing general administrative support; ordering and maintaining office supplies and opening and distributing mail and courier packages. Additional duties may include assisting with the planning and coordination of client meetings and events.

Job description:
•Greet clients and provide a welcoming and professional experience.
•Operating the company’s telephone switchboard ensures accuracy and efficiency in dealing with calls.
•Answer, screen, and forward incoming calls in a courteous and efficient manner.
•Organize receipt, distribution, and dispatch of incoming and outgoing mail to and from the company.
•Oversee the scheduling of meetings in conference rooms.
•Handling procurement by coordinating with Office Assistant in ordering and purchasing office stationery, office equipment, and groceries on a weekly/monthly basis.
•Perform general administrative duties including typing and preparation of correspondence.
•Accept courier packages; prepare and organize delivery of courier packages.
•Perform other duties as assigned or requested.
•Ability to work independently with minimal supervision.
•Have good organisational skills and multi-tasking abilities.
•Execute your duties in accordance with Sanipex Group’s Environment & Quality Policies.

Key skills we are looking for…

 

Core competencies:
•Good communication skills (Verbal & Written).
•Computer literate.
•Good telephone etiquette.
•Quick learner.
•Possess a genuine interest in working with and assisting customers.
•Good organization.
•Ability to multitask.